Hamilton Wheelers Cycling Club
Elimbah Road Race - Sat 3rd August 2024

Sat, 3 Aug 2024
Elimbah State School
Entries open
Entries close
Fri, 02 Aug 2024 7:00 PM AEST
Scratch cut-off
Sat, 03 Aug 2024 6:00 AM AEST
Pay online by
Sat, 03 Aug 2024 10:00 AM AEST

Elimbah Graded Road Race - Saturday 3rd August 2024

Riders from all clubs invited to come and race.

Special Event - U15 Juniors will have their own separate race (in addition to HWCC A, B, C and D grades).

Prizemoney for placings based on number of entries.

Hamilton Wheelers Calendar: Click Here

HWCC Facebook: Click Here

Race Entry Enquiries - email: handicappers@hamiltonwheelers.com


The Basics

Eligibility - It is the rider's responsibility to ensure they have an AusCycling licence valid for racing on race day, before entering the event. Riders must not race without a valid race licence.

Licence Acknowledgement (Important) - When a rider enters to race, in addition to accepting all terms & conditions, they are certifying that they have a valid AusCycling Race licence for this type of event and that they are not suspended or disqualified by AusCycling from racing. Failure to ensure a licence is valid when racing, makes the rider liable to severe sanctions from AusCycling and exposes them to litigation for actions against them, which are not covered by insurance.

Eligibility - Grading - Riders must have an approved HWCC race grading. Riders who fail to have a HWCC grading or fail to submit a grading application when they enter this event will have their entry rejected - Click Here for details.  Provide a detailed explanation if you are applying to enter a different grade and check the start list before your race. HWCC Handicappers' decisions are final.

Juniors - Only Juniors (U15 to U17) who have approval for racing in senior grades are eligible to enter this road race. U15 Juniors must enter the special U15 race (due to AusCycling distance restrictions).

Entries - Entries close at 7pm on Friday night before race day.

Race Distances -
HWCC A, B C and D Grades will complete 2 laps of the circuit (total of 56km)
U15 Juniors will complete 1 lap of the circuit (28km)

Course - Each lap is 28km of rolling hills, starting at Elimbah, travelling along Twin View Rd, turning left at Powell Rd, onto King Rd, then Boden Rd with the turn-around on Alcock Rd. These roads are not closed to general traffic. All Queensland road rules apply. Do not cut corners or cross white lines (you will be disqualified if you cross the centre white line in a sprint at the finish).

Course Map - https://www.strava.com/segments/27954857

Start - Start in the carpark of Elimbah State School. Riders who miss the compulsory Commissaire's briefing will not be allowed to start. Riders should display their number patches on their left side.

Finish - Finish is on Twin View Road. Please note: the finish line is approx 100 metres past the 1 lap turn-around point for A, B C and D grade riders.

Registration - From 7.30am and closes at 8.05am at Twin View Park (opposite the finish line). Riders should display their number patches on their left side.

Seniors Prizes - Cash prizes for first 3 places + first unplaced female. HWCC Women's race/prizes policy applies if there are 8 or more females in any race.


Grade Time Duration Comment
HWCC D Grade 8.15am 2 laps - 56km
HWCC C Grade 8:17am 2 laps - 56km
HWCC B Grade 8.19am 2 laps - 56km
HWCC A Grade 8.23am 2 laps - 56km
U15 Juniors 8.25am 1 lap - 28km

Notice - Race Fees

Race entry fees - All HWCC race fees will slightly increase from $12 to $15 from 1st November.  However, in line with discounts other local clubs offer, HWCC members will be provided with a discount of $5 from the entry fee. All U9 to U15 Juniors will continue to enjoy free race entry at HWCC events.

First Time Racing with HWCC?

If you have never raced with us...

Before you enter, you must -

  • Obtain a HWCC race grading - fill out the form at the bottom of this webpage - Click Here
  • Have a current, valid AusCycling race licence - How to get one - Click Here
  • Ensure your current race licence number and email address is included in your EntryBoss profile.
  • Be alert to emails from the HWCC officials regarding grading/racing/licence before your race - if you don't respond, your race entry may be cancelled.
  • For any grading enquiries, please contact our Club Handicappers - handicappers@hamiltonwheelers.com

HWCC General Race Info

Race Licences - While it is the responsibility of riders to hold the appropriate AusCycling licence for events; for riders with an annual licence, EntryBoss may automatically check validity when they enter. For riders with AusCycling 12 Month Payment Plans, EntryBoss cannot reliably validate these month to month licences. It is prudent for all riders to have their digital race licence available on their phone when signing on to race - Click here to find out how to display your licence on your phone

EntryBoss Entry - Please make sure your current AusCycling licence number is registered with EntryBoss before entering. Do not use a previous licence number.

Gradings - Riders should enter according to their current HWCC grading. Should a rider wish to enter an alternate grade, a detailed explanation should be provided in the comments section of the entry form with appropriate information. HWCC club handicappers review all provisional entries before they are confirmed. If a rider applies to race in a grade other than their current HWCC grading, they must check the EntryBoss startlist after 7pm on the evening before race day to confirm which grade they will be starting in.

Withdrawals - If a rider withdraws voluntarily during a race, they must advise the Commissaire/s, who will note the withdrawal and record the rider's race number.

Women's Races/Prizes - In events where there are no women's separate races, the first unplaced female in each grade is presented with a prize, provided there are 2 to 7 female entries. If 8 or more females enter any grade, there will be a 'race within a race'. Read HWCC Women's racing/prizes policy for an explanation - Click Here

M&N and Vets Grades - For events that the club doesn't cater for HWCC 'Masters and Novices' and 'Vets' graded riders grades (i.e Twilight Series, Interclubs), these riders may nominate to race in D grade via the EntryBoss entry (subject to club handicapper approval).

Rider Inquiries - If club officials require pre-race information on a rider's licence or grading, every effort will be made to contact them via their EntryBoss registered email address.

Registration/Race Patches - Start registration begins approx 30 minutes before the first race and and closes 10 minutes before each race start time. Riders must wear their race number patches on their right side for criteriums at Nundah and Lakeside. Patches must be worn on the left side for road races, ITTs and reverse direction criteriums at Nundah. There is a compulsory Commissaire's briefing before each race. Riders who miss this briefing will not be allowed to start.

Prizes - Cash prizes for seniors races are proportional to entry numbers and generally are awarded to the first 3 places. Prizes for juniors will be awarded appropriately.

Podium Presentations - First 4 riders in each grade will be presented at a podium presentation. There will be separate women's podium presentations if there are 3 or more women entered in a grade. Riders/spectators are encouraged to take photos.

Results - HWCC publishes all race results on their website (usually within a day or two) - Click Here

Race Scratchings - If riders find they are unable to race after entering HWCC races, they may 'scratch' themselves up to 5am on normal race days, 3pm for Twilight races and up to 7pm the night before handicap races - the entry fee will be refunded. Click on the 'Scratch' button on the EntryBoss event page. Please note that there is a small cost to the club due to unrecoverable merchant fees, whenever riders' scratch themselves.

Wet-weather Policy - A decision to cancel due to poor weather will be made by the Chief Commissaire with announcements via the club's social pages. Generally, we race in all weather, except heavy rain or if there are sheets of water on the road surface. Any decision on cancellation will be made as early as possible and will be published on the club's Facebook page.

All race entry fees will be refunded if races are cancelled.

Race Rules - Racing is conducted under the auspices of AusCycling rules and regulations. Helmets must comply with Australian (ADR) and UCI regulations for on public-road races and UCI regulations for off public-road races. AusCycling policies and rules - Click Here

Entry Prices

Online pricing:

  • All Seniors - $12.00
  • All Juniors up to U17 - Free
    (Entry includes a card processing fee)

More Info

HWCC Club website: Click Here
HWCC Group Facebook: Click Here


By entering this event you agree to all our terms and conditions - Click Here

Entry prices

Online pricing:

Regular Entry
Juniors (U17 & under)

Race Fees are inclusive of Credit Card Merch fee.

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